Journeymarvel – Do you want to renew your passport easily? There are several stages you need to do. The following is a complete explanation of renewal, especially passports, below.
A passport is an official document that plays a crucial role in facilitating international travel. Aligned with the concepts of globalization and human mobility, a passport serves as the key to explore various countries. This document not only reflects the owner’s identity but also contains vital information such as name, date of birth, and place of birth. The process of issuing and renewing a passport involves a series of steps that must be followed in accordance with the regulations applicable in a particular country. Therefore, a profound understanding of the procedures and requirements for passport renewal is essential for individuals who want to ensure the smoothness of their international journeys. By comprehending this process, one can easily renew their passport and ensure readiness to explore the world.
How Can I Renew My Australian Passport?
Previously, there was some information that you needed to know and comply with before starting to update passport. For an adult renewal passport, you must be 18 years or older and you need a passport that was issued when you were 16 years or older. Then, it was issued on or after January 1, 2006. When this was issued, the passport had a validity period of at least 2 years. It contains your current name, date of birth, place of birth, and gender. Then, you have not reported it lost, stolen, or canceled.
If you answered yes to all the statements above, you should complete your passport extension application (PC7) via online. However, if you do not meet these criteria in your situations, you must submit an application directly by making an appointment only.
How to get an Australian passport as of January 1 2024, the budget is for people aged 16 years and over to pay $ 346. This passport has a validity period of 10 years, while the validity period is 5 years, for children aged under 16 years it is $ 175.
Meanwhile, the cost required for a replacement passport is $ 217, and an emergency passport abroad is $ 217. Other travel services and documents such as Identity Documents are $ 91, Identity Certificates are $ 217, Convention Travel Documents are $ 217.
Payment is made when you submit the application, via Australia Post, EFTPOS, visa, MasterCard, AMEX or cash. Or if paid at the passport office, only EFTPOS, visa, MasterCard, and no cash.
Abroad, you usually have to pay the appropriate amount in local currency. Generally funds are collected via credit card or EFTPOS. For further details, contact the Australian consulate or diplomatic mission.
If you are 75 years or older, you can choose a five-year passport for half the cost of a standard 10-year passport. And how long does it take to get a passport, namely you have to give at least 6 weeks to receive the passport.
Time Required To Make A Passport
For those of you who have plans to travel within the next six months, you should apply for a passport from now on. And for types of child passports that do not have full parental consent, it takes longer.
Need a passport in less than 6 weeks?Don’t worry, there is an option for urgent requests. To get a passport, it will be sent via registered post (not Express Post), and you will receive an email when your passport is sent.
Passport delivery will arrive within a week after that, and for adults who apply online. Then you can specify another delivery address with a residential address, including a PO Box, but not a parcel locker.
How To Check Passport Delivery
Shipping arrangements for overseas vary by location, please contact the Australian consular (link is external) or responsible diplomatic mission. The way to track passport delivery is that when the passport is sent, an email and SMS will be sent with a registered postal tracking number.
Enter the number on the Australia Post website, please note, it may take 24-48 hours before your item displays on the site. It is very rare for a passport to be lost in the post, but if it happens you should contact 131 232 or the Australian Consular Service.
You can also contact the diplomatic mission, within 60 days of sending your passport to you. When your passport is ready to be collected, you will receive an email. If you cannot collect your passport yourself, you can:
- ask someone over 16 years of age and living at the same address to collect it on your behalf.
- And must show photo identification which can be used as an address.
- Give someone else the authority in writing to take the passport in your name.
- You must show what you are signing as well as photo identification.
- Also the name of the person who took the passport in your name.
To extend a passport for adults aged 18 years and over, you need a passport that meets all the following requirements:
- Issued when you are 16 years of age or older, published on or after January 1 2006 at the time of publication.
- Has a minimum validity period of 2 years.
- Have your current name, place of birth, date of birth, and gender.
- It has not been reported canceled, stolen, or lost.
After all the requirements are met, you can renew your passport, you can extend it using the online portal.
And if online is not an option, immediately contact service 131 232 to get a pre-filled form.
For those of you outside Australia, contact the nearest Australian consular or diplomatic mission. This form for passport renewal is not available in Australia, if you do not have one you must use the full application process.
Passport Of Children Under 18 Years Of Age
Children under 18 years old can get a new passport by following the complete application process on the online portal. You can also collect your child’s Australian passport application from participating Australia Post outlets.
And if you are outside Australia, you can contact the Australian consular office which is closest to you. What is needed when completing the application is two passport photos and all supporting or complementary documents requested by the application form.
Guide How to get a passport for adults
There are several ways to get an adult passport, follow the step-by-step guide to getting an adult passport below;
1. Collect Original Documents Or Two Passport Photos.
Unless you have or are eligible for a passport renewal, proof is required that you are an Australian citizen. Documents confirming your gender, place of birth, photo ID, current residential address and signature.
Also for documents stating a change of gender, name, all applications must use two passport-sized photos as per the guidelines. These details are needed to complete your application. When you want to submit an application, you must bring the original documents.
2. Ask Someone To Be Your Guarantor Or Referee
Renewing your passport requires a guarantor or referee, and a person who guarantees it must be an adult Australian citizen. Have known each other for more than a year and must not be in any family, or live in the same place as you.
The application will require the guarantor’s details, such as telephone number, full name, Australian passport details, registered address for the last 12 months. The guarantor is required to sign section 11 of the application form and also needs to certify the back of the passport photo by writing ‘This is an original photo’.
3. Fill Out The Application
The application form is available online, the system generates a form for you to print, and will tell you what documents you need to bring. However, if you cannot fill out the form online, collect the blank application form at a participating postal outlet and ask for the form.
4. Submit An Application And Pay The Prescribed Fee
Visit an Australian outlet, you may need to make an appointment, which can be done using Australia Post’s online booking tool. You need to bring your passport photo, printed application form and original documents requested in the checklist.
If you are in Australia and have a valid passport, your passport will be canceled when your passport application is assessed. This means you will not be able to use it to travel, if you need to travel before your new passport is received, call 131 232.
5. When Your Passport Is Ready You Will Be Notified Later
You will receive an SMS or email, this depends on the contact details provided. Passport delivery by post, will arrive within three weeks after email, can also be collected from the passport office of your choice.
Guide On How To Get A Child’s Passport
- Obtaining a passport for a child has a number of guidelines that must be known, some general information steps are as follows:
- Submitting a passport application for a child
- Responsibility and consent from parents
- Intercountry Adoption
- Children’s warning
How To Get A Passport When Abroad
The guide on how to have a passport while abroad is:
1. Get two passport photos and original document
For adults, unless you are eligible for a passport extension, you will need:
- Your complete birth certificate.
- Proof that you are an Australian citizen.
- Identity document showing your signature, photo and current residential address.
- Documents that can prove a change in name or gender change (if any).
- All applications must include two photos that are sized according to passport guidelines.
These details are needed to complete the application, when applying, you must bring the original documents, for a child the necessary ones are:
- Complete child birth certificate.
- Evidence showing that the child is an Australian citizen.
- Documents proving the change in name (if any).
- All court orders and additional passport forms required.
- to determine who has parental responsibility for the child (if applicable).
2. Ask someone to be a guarantor
Additionally, unless you meet the requirements for passport renewal, you will need a guarantor, and a guarantor must:
- 18 years old or older than that.
- Known to the applicant for at least 12 months or for children under one year old the applicant must have known the child from birth.
- Australian citizens who have a valid Australian passport with a minimum validity period of two years.
- Or a person of any nationality working in an approved occupational group.
To find out about approved job groups, you can contact the Australian consulate or diplomatic mission where you wish to apply. On an adult application, your guarantor cannot be a relative, related to you, and living at the same address.
Meanwhile, for child requests, a guarantor may not :
- Relate in any way to the child or to anyone who has parental responsibility for the child.
- On relationships with people who have parental responsibilities.
- Live at the same address as a child or person who has parental responsibility.
This application will require details of your guarantor namely:
- full name
- phone number
- Both Australian Passport details and professional details for overseas guarantors.
Your guarantor must also sign 11 application forms and certify the back of the passport photo by writing ‘This is an original photo’. And also write (your full name) then sign it with a black pen.
3. Fill In Your Application
There are ways you can fill out the application form:
- Complete the online application form, then the system will generate an application form that you need to print.
- This will tell you which documents you need to bring when submitting a printed application.
- And request a pre-filled application form from the nearest Australian consulate.
Consent is required once for a child’s passport, each person giving consent must sign 15 forms in front of a witness. If you are unable to do so because you are in another country, follow the instructions, the passport extension form available online, or request it from your nearest consulate.
4. Submit Your Application And Pay The Fee
You must submit a complete application to the nearest Australian diplomatic or consular mission (link is external). Visit the website for advice on submitting your application, including whether to make an appointment, and bringing the application form.
This form has been completed, with your passport photo and the original documents requested on the application form. If you wish to apply for a child aged 16 or 17, that child must accompany you when submitting the application.
Wait at least 6 weeks to receive your passport after you submit the application form. And applying for a child’s passport without the consent of everyone who has parental responsibility takes longer.
5. You Will Be Notified When Your Passport Is Ready.
When your passport is ready, you will receive an email or SMS, depending on the contact details provided.
The documents you will need are:
- Identity document.
- Change of name.
- Passport applicants of diverse sexes and genders.
- Foreign documents.
- how to print your application form.
How do I print the form? The way to print this form is to print your application on plain white A4 paper. With portrait orientation, and using only black ink, you can print one or two sides.
For settings on the printer, you can choose the option that is closest, meaning adjust it to the area that can be printed. Check first before you print, because usually some browsers do not select this option by default.
What About US Letter Or Legal Paper Sizes?
What about US legal paper sizes? US standard letter paper is also acceptable, but only if the scale is correct. For your printer settings, choose the option that is closest, meaning, according to the area/page that can be printed. But be careful, in doing so, make sure that the application is not cut off at the bottom or top of the paper page. And for legal paper sizes, choose the word closest in meaning to “not required/none”.
What If The Photo Box Is Smaller Than My Photo?
When you print the form, the photo box will probably be smaller than the size of your passport photo, but please ignore this. Regardless of the size of the box on your printed form, the photo should be 45-50 mm high and 35-40 mm wide.
The easiest way to do this is to take your passport photo at a professional passport photo provider such as:
- Post office.
- Professional photographer.
- Large chain store with printing facilities.
- Many camera shops.
- chemists and some pharmacies.
- Other established businesses that have a good reputation.
It is recommended not to use online passport photo services and mobile applications, as you may be in danger of identity fraud. A photo will be attached to the form when you submit it, but don’t try it yourself, as you might ruin it.
Photo Size And Quality
Photos must have a width of 35mm to 40mm and a height of 45mm to 50mm, the size of the face from chin to crown is a minimum of 32 mm and a maximum of 36mm.
Meanwhile, for photo quality, this is what is needed:
- Two prints of good quality and identical color, less than six months old, produced using dye sublimation, not from an inkjet printer.
- No retouching of any kind (including removing backgrounds, scars, wrinkles, moles).
- The image is clear and the eye is red or focused without marking.
- Plain white or light gray background that contrasts with your face.
- Uniform lighting (no reflections or shadows), with appropriate brightness and contrast to reveal natural skin tones.
- The face is centered and looking straight at the camera, and not tilted in any direction.
- Remove the hair on your face, so that the edges of your face are clearly visible.
- Mouth closed, eyes open.
- Neutral expression (no laughing, smiling, or frowning).
Usually covering the head is due to religious reasons, you can wear a head covering in your passport photo, the head covering must be plain, without a pattern. used in such a way that the edges of the face on both sides must also be visible, the face from the bottom of the chin to the top of the forehead.
Conditions That Apply In Making An Australian Passport
Jewelry, accessories, or piercings should not restrict any part of your face, especially areas around the mouth, nose, eyes. This is because you shouldn’t wear any pants, even if you wear just a few buttons or rings.
Wearing glasses is also strictly prohibited in passport photos, if you cannot remove your glasses for medical reasons. Impaired vision is not an acceptable reason for wearing glasses in a passport photo.
You can wear hearing aids in your passport photo, if you usually wear hearing aids every day. This tool can also be used on passport photos and applies to children, adults and babies.
Provisions for babies under three years of age when applying for a passport, taking photos with their mouths open is permitted. Photos must also meet all other requirements, and no other objects or people should be visible in the photo.
There are medical exceptions, if you cannot fulfill the requirements in these photo guidelines due to a medical condition. However, you must show the officer a medical certificate or you can also fill out a statement form explaining the reason.
How To Apply For A Passport
Apply for your passport and then pay the fee at participating Australia Post outlets or Australian consular, diplomatic missions. In some locations, you may need to make an appointment, so bring an application form or checklist, original documents required.
When submitting an application, the original documents you bring will be checked, the officer will copy them, and return them at that time. The officer will check your passport photo to see if it meets the requirements, and attach the photo to the application form (don’t try this yourself).
Applications for children will require proof of your own identity, must be accompanied by a signature, photo and residential address. You may also be asked a number of questions to verify that the information provided is correct and complete.
Apart from that, you also have to pay a fee for the relevant passport, if you meet the requirements. Then the officer will ask if you want to carry out priority processing, and for this problem an additional fee will be required.
Sometimes, the officer also has to contact you after submitting the application to ask more questions. Not only that, the officer will ask for more documents, or a new photo that meets passport photo guidelines.
Instead Of Going To Australia Post, Can I Go To The Passport Office?
In general, you can only apply at the passport office if you have to travel urgently. Due to urgent, unexpected and compassionate reasons, you need to make an appointment by calling the service 131 232.
Is it possible to apply for a passport by mail? In Australia, you must apply in person.If you live abroad, you can contact the diplomatic mission, you can also contact the nearest Australian consulate to discuss accommodation options.
Why Must An Australian Passport Be Applied For In Person?
Having a good reputation for safety, it participates in the visa-free access that Australian tourists enjoy in overseas destinations. Maintain security by verifying the passport applicant’s identity to the best standards, and minimize the risk of identity fraud, so it must be in person.
You must submit the application in person, but if you cannot make the application that way because you are physically unable to do so. Immediately contact the officer on service 131 232 or the nearest Australian consular (external link) or diplomatic mission to discuss it.
What To Do If You Cannot Sign The Application Form
What must be done if you cannot sign the application form, because you are mentally or physically incapable. Namely, how to empty the relevant box and vice versa, then you need to show the officers as follows:
- a letter from a medical practitioner explaining why you cannot sign, or.
- a B11 – General statement from the passport applicant (PDF 127.03 KB) signed by someone who can help with the passport application.
- Which explains the reason why you can’t sign it.
The printed copy of the online form that you have may be rejected when you apply for a passport. Then you must print the online form in a way that meets all printing requirements, if not met the application may be rejected.
How To Apply For A Passport If You Don’t Speak English Well
If you cannot speak English well, you will need the help of an interpreter to submit your application and you can bring friends or family. Professional translation assistance is available through TIS National Interpreters and Translation Services at no cost to you.
For those of you who are deaf, or have speech or hearing impairments, there is also help via the National Relay Service (link is external). Arranging this service, if you need help immediately contact the service officer on 131 232.
Steps To Create A Passport Account
In order to have and create an aus passport account you must be at least 18 years old and to create one you must:
- Confirm that you are over 18 years old.
- Accept the terms and conditions of use.
- Provide personal details (including your legal name as it will appear on your passport).
- Provide an email address.
- Set password also secret questions and answers to help self-service.
After completing all the steps above, you will receive an email containing a link to verify and activate your account.
Troubleshooting Guide For Aus Passport Account
You will need an Aus Passport account to start the online passport application process. Your Aus Passport account can be used to prepare passport applications, update account details, monitor passport progress, change passwords.
Forgot your password, if this happens, select ‘reset your password’ to verify your identity and change your password. Then enter your email address, and you will be asked to answer one of your secret questions.
Three times you fail to answer your secret question, your account will be locked, and you must contact the service on 131 232. After the question has been successfully answered, you will be sent an email containing a link to set up a new password.
Haven’t received an email to verify? Anti-spam email software may have automatically moved the verification email to the spam folder. Updating your details in your Aus Passport account is logging in and selecting ‘Account settings’ then changing the account details as required.
Aus Passport Account Maintenance And Troubleshooting
Changing the password can be done by selecting ‘change password’ from the ‘passport application’ page. Meanwhile, to update the details on your Aus Passport account, log in, then select ‘Account settings’ and change the required account details.
The way to report a security breach to your Aus Passport account is If you think your account security has been compromised. Security details may be, or have been, accessed by someone else without your permission, try resetting the password as quickly as possible.
Haven’t received the email to verify your account? Maybe your anti-spam email software has moved the verification email to the spam folder. And this happens automatically, and to delete your Aus Passport account you can also contact the service on 131 232.
How To Start A New App
To start a new application, select ‘apply for passport / start renewal’, you can save the application and then continue later. You have 14 days to submit your application online. This is from the first time you start the application.
After you have submitted your application online, you need to print it and then take it to a registered Australia Post outlet. And then what you need to do is submit it and pay the fees required for the application.
How to save and continue the application: on the dashboard, under the ‘Incomplete application’ heading, you select the ‘Continue’ button next to the application. And what is meant by updating the application is that after you complete the application and create a checklist, the application will be locked for 28 days.
If you do not submit an application, after 28 days an “Update application” button will appear next to the application list. After that you can correct it and reprint the application checklist with new details.
How To Submit A Completed Application
How do I change a completed application? There are several things you can do about that. If you have finished creating the application checklist, you need to wait 28 days before you can update the application.
Once the checklist becomes expired, an ‘Update’ button will be shown next to the app, it’s okay to update the app at that time. And create a new checklist at that time, to create it you have to confirm the application details, passport type, and respond to the statement.
Your new application checklist will have a new expiration date as well as an application number. If you are in a hurry and cannot wait 28 days, then you need to create a new application.
There is no limit to the number of applications you can create, if there is an error you can recreate it. all other application forms, if you have already created the application PDF and apparently, made a mistake, then you have to start again.
Explanation Of Application Status
To view the status of the application, you can view it under ‘Checklist and documents created’ on the dashboard. If you wish to apply for an adult passport in Australia, the application status will display as follows:
- Waiting for submission: Application checklist ready for submission and printing.
- You must do this within 28 days of creating the checklist.
- Submit: you have submitted an application.
- Under assessment: currently assessing your application.
- Passport issued: your passport has been printed.
- Expired: Your checklist has expired, you must complete a new application.
When applying for a foreign passport or child, the status of the application will be displayed as follows:
- Created: Your application is ready to save and print.
- Passport issued: has printed your passport.
To delete an incomplete application, you can immediately delete the incomplete application and recreate it. Under ‘Incomplete applications’, select the ‘Delete’ button next to the application you want to delete.
You have 14 days to submit the application from the moment you start it, after 14 days, it will then be deleted from the system. And should it restart, the service will send you a reminder email 2 days and 7 days before your application is deleted.
If you are applying as an adult in Australia, after submitting your application, your application is currently in the assessment period. And the application summary and your application checklist will no longer be available.
Is it necessary to print the application? Yes, you must apply directly at a participating Australia Post outlet or external link. The difference between the form, checklist and response note is if you are applying for an adult passport in Australia.
So your passport application is called an application checklist, the application lists a number of personal data and documents that must be brought. The response note is a PDF that includes all the details you entered in the online application including all statements.
Application For A Passport For A Child Or Adult Living Abroad
When you apply for a child’s passport or you are living abroad, the system will create an application form. The application looks like a regular paper passport form, and your checklist only contains some of the information provided.
Where is the rest, and how do I store it? The response note is a PDF that includes all the details. What has been entered in the online application including all statements, can be found in the response notes in the “Application ready to be submitted” section on the dashboard.
Can you track the status of your application after submitting it? not possible at the moment, hopefully we will be able to have tracking facilities in the future. If you ask, where can you find the application number after submission? On Adult Apps in Australia.
You can find the application number, and it is located on the application checklist next to the QR code. This number can also be available after you log in to a new online application, in the Completed applications section.
Special Travel Documents
Special travel documents namely:
- Emergency passport.
- Passport replacement.
- Passport together.
- Non-citizen travel documents.
This emergency passport is useful if you are abroad and have an urgent need to travel. Then you can apply for an emergency passport to the Australian consular or diplomatic mission, the passport is only valid for 12 months.
And it also doesn’t have a chip, so there are restrictions on its use in a number of countries, check the visa requirements of which country you want to enter. You can apply for a passport that is still fully valid, at the same time as applying for an emergency passport, and collect it when you get home.
What is called a replacement passport? When you need a new passport, more than two years before the passport expires. Apart from that, if your current passport is stolen, lost, or seriously damaged, you may need a replacement passport.
Replacement passports are usually cheaper than regular passports, and in some cases are free. However, the passport is not valid for a period of five or ten years, it is only valid until the expiration date of the replacement passport.
How To Get CTD Or COI
Outside Australia, it is very difficult to replace an identity Certificate, or Convention Travel Document, if it is stolen, expired, lost or damaged. You cannot apply for these documents if you are outside Australia.
Apart from that, you also cannot get it if you have never had one of these documents before. However, you can get this CTD or COI even though you have violated the law.
Meanwhile, the way to choose between CTD and COI is that you don’t have to do this, because at the time the application is received. Then the officer will immediately assess your situation and immediately determine which documents are entitled to be accepted.
How Long Is The CTD And COI Valid?
Convention Travel Documents are generally valid for one or two years, and Identity Certificates are usually valid for two years. If you return to your country of origin and have a requirement to obtain travel documents from that country, the Identity Certificate is not valid.
Applying for a CTD or COI, the only way to get the application form is to immediately contact the service on 131 232. Select option zero (0) to be connected to the operator, after you have finished filling in the form and have all the required documents.
You must call the return service on 131 232 to make an appointment, as well as apply at the capital’s passport office. And you also have to go to the passport office, not Australia Post. If you are abroad, contact the diplomatic office.
Confirmation Letter For Submitting Application
When you submit your application, the officer will ask you to sign a letter to confirm:
- That you understand all the conditions for issuing documents.
- You are responsible for notifying the home department regarding Travel documents.
- And be responsible for confirming to each country you wish to visit that you meet all entry requirements.
About The New Document
You are obliged to notify the Department of Home Affairs regarding new document issues so that:
- This can renew your visa with a new travel document.
- Can tell you about visa travel conditions and whether you can re-enter Australia.
- Can approve travel, if your visa conditions require you to request permission (external link).
If you violate the visa conditions that have been determined, the visa can be canceled. How do I get translation help? When you need the help of an interpreter to talk to an officer about an application.
You can call the Translation and Interpreting Service (TIS) on 131 450, and TIS will arrange an interpreter. TIS Set it in the language you use and also transfer your call to an officer for this there is no charge.
When applying for a Convention Travel Document (CTD) or Certificate of Identity (COI), you must bring:
- Identity documents, and
- Previous CTD or COI that we provided to you.
- Note your current visa status.
Visa Status Notes
Your visa status notes may include:
- Travel Documents to Australia (DFTTA) issued when traveling to Australia for the first time.
- Print Visa Entitlement Verification Online (VEVO).
- Department of Home Affairs visa grant letter.
For those of you who are not refugees, you must show the officer that you have plans to travel abroad. However, you need to wait until you have a COI or CTD before making definite travel arrangements or committing funds for travel.
Unless you are a refugee who has legally resided in Australia, or do not have citizenship. You are also required to show the officer that you do not have travel documents from your country of citizenship, if you claim you do not have them.
In accordance with the UN Convention on the Status of Stateless Persons, officers will confirm your claim with the Department of Home Affairs. Australian immigration documents stating “stateless” as your nationality cannot be proof of statelessness.
If you are applying for a CTD or COI for a child, you also need to meet all parental consent requirements. There are special instructions from the Minister of Immigration if the child is a foster child, information from the Department of Home Affairs; ask permission to travel.